University Grants Commission - Sri Lanka

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Finance Circular Letter No: 11/2006

27th September, 2006

Vice-Chancellors  of Universities,
Directors of Institutes,
Rectors of Campuses.


You are kindly requested to instruct the relevant officers to submit the contribution and loan recovery lists as stipulated below to enable the University Grants Commission to issue the Provident Fund statements in time.  Prolonged delays in submitting contribution lists and Loan recoveries may cause unnecessary delays which would adversely affect the contributors in getting their loans and retirement benefits.   Hence all Higher Educational Institutions are requested to follow the following procedure.

2.     A.   2006 Contribution lists & Loan Recoveries

  • All Contribution lists for Provident Fund/Pension, Loan recovery  lists, and relevant Data diskettes up to end of November 2006,  should be handed over to the  University Grants Commission or ensured that they reach  the University Grants Commission Office on or before 15th  of December 2006.
  • All Contribution lists for Provident Fund/Pension, Loan recovery lists and  relevant Diskettes up to end of December 2006 should be handed over to the  University Grants Commission or ensured that they reach  the University Grants Commission Office on or before 15th  January  2007.

B.     Release of Provident Fund Loans  & Refunds in 2007

All requests for Provident Fund Loans for the month of  January 2007, and Provident Fund Refund papers  for 2007 should be sent to the University Grants Commission only after submission of 2006 contribution and loan recovery lists as stated in A  above.

C. Any requests  for Loans and refunds in 2007, submitted in contravention of   above guide lines would be rejected and returned.

3.     Bursar and the other relevant Accounting Officers should pay special  attention  to the following when preparing the Provident Fund
data Diskettes for December 2006.

A. All the changes that have taken place in Designations, and Departments of the employees of your Institution/Institute up to 31st  December 2006 should be taken into consideration when preparing the Data Diskettes for December 2006.  University Grants Commission Secretariat will update the computer records with such data only on an annual basis, based on the Data Diskette provided by you for December 2006.  Hence any requests from individuals for changes in Departments/Designations etc. will not be entertained during the year.

B. The officers in charge of Personal Files also should indicate to the Bursar's  Department any changes in Designations and Departments during year 2006 , so that they could incorporate such information in the data Diskette for December 2006.

C. If there are any differences in individual names according to your records and the year end Provident Fund information released by the University Grants Commission , immediate action should be taken to correct the names according to the instructions given in Finance Circular letter No.13/2000.


Tissa  Nandasena



1. Chairman/UGC
2.         Vice-Chairman/UGC
3.         Secretary/UGC
4.         Financial Controller
5.         Registrars of Universities
6.         Bursars of Universities
Snr.Asst./Asst. Registrars of Institutes/Campuses
Snr.Asst.Asst. Bursars of Institutes/Campuses
Chief Internal Auditor/UGC
Deputy Accountant/UGC
Snr.Asst./Asst. Internal Auditors of Universities
Snr.Asst. Secretary/ Personnel
Asst. Accountant/Pension
Auditor General



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