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University Grants Commission - Sri Lanka

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Obtaining prior approval for Signing Memoranda of Understanding (MoU)/ Agreements to be entered by State Universities

This has reference to the letter no. UGC/CH/7/1 dated 05.06.2018, letter No. UGC/S/PA/111 dated 03.08.2018, UGC/S/PA/111 dated 22.01.2019 and the Circular No. PS/SP/SB/Circular/06/2019 dated 2019.12.19 issued by the Presidential Secretariat on the above subject. 

Accordingly, the University Grants Commission (UGC) informed all Vice Chancellors that prior approval should be obtained from the line Ministry with the recommendation of the UGC before entering into Memorandum of Understanding (MoU)/ Agreements with the foreign Institutions.

Further, the Cabinet of Ministers on 03.07.2018 had decided that all the MOUs/Agreements to be enteredby the Universities are required to be tabled before Parliament through the Cabinet of Ministers.


Therefore, the procedure adopted in the University System governed under the Universities Act No. 16of 1978, for this purpose is as follows;


                           1. Approval of the Council of the appropriate University

                           2. Clearance by the University Grants Commission

                           3. Clearance by the Ministry of Education

                           4. Clearance by the Ministry of Foreign Affairs


Accordingly, the UGC requires following documents to expedite the process of obtaining clearance and give the recommendations to the Ministry.


                     I.   Complete set of a MoU/ Agreement including schedules and Annexures if available

                     II.  Recommendations obtained from the relevant divisions/authorities of the HEI including the Legal Observations of the                                    appropriate University, the recommendation of the faculty board,senete, etc..

                     III. Minutes of the Council of the University

                     IV. Duly filled “Justification format” and the “Check list” (could be downloaded)

                     V.  If the MoU/Agreement is a renewal, certified copy of the previous signed MoU/Agreement of the same


            Further details can be obtained from Deputy Secretary attached to the Office of the Vice Chairman (Tel:0112 123623 / )



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