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University Grants Commission - Sri Lanka

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Commission Circular No: 719

17th October 1997

Vice-Chancellors of Universities,
Rectors of Campuses,
Directors of Institutes.




This Circular has been modified by Circular No : 759

Your kind attention is invited to Commission Circular No. 584 dated 29th September ,1993, and Paragraph 5 of Chapter x of the Establishments Code of the University Grants Commission and the Higher educational Institutions .

The University Grants Commission has decided to amend paragraph 5 of Chapter x of the Establishments Code of the University Grants Commission and the Higher educational Institutions as stated below in keeping with the provisions in P.A. Circular No. 6/96 dated 17.06.1996.

Granting Authority


Female employees of the Commission/High Educational Institutions will be
granted maternity leave under this Section by the Chairman of the Commission/Principal Executive Officer or an Officer authorized by him on that behalf.



Maternity Leave should be granted to female employees, irrespective of time they had been employed in the University Grants Commission and Higher
Educational Institutes. A female employee will be entitled to 12 weeks full pay leave for the 1st and 2nd live births and six weeks full pay leave for the subsequent live births. The employee will not be allowed to resume duties before the expiry of 4 weeks after the birth of the child. A medical certificate or a birth certificate of the child should be produced to obtain leave under this Section.


In calculating Maternity Leave, Public Holidays, Holidays applicable to the
University System, Saturday and Sunday falling within such leaves should not be included. 12 weeks should be counted as 84 working days and 6 weeks as 42 working days.

Set off of Maternity Leave


12 weeks or 6 weeks full pay Maternity Leave should not be deducted against the Normal Leave of the permanent/casual/temporary/daily paid employees and this leave should be treated as special leave with full pay.

Granting leave after the still birth


In the case of till birth, 6 weeks special leave with pay should be granted after the still birth on production of the death certifieate of the child or medical certificate.

Nursing Intervals


After the expiry of maternity leave, female employees of the University System are entitled to two nursing intervals each of one hour's duration for breast feeding in the morning and in the afternoon or other arrangement in agreement with the Management upto period of six months. This period for nursing intervals should not exceed one year from the date of birth of the child.

Concession granted during
the period of pregnancy


At the end of the 5th month of pregnancy a female employee is allowed to report for work hall an hour late and to leave the place of work half an hour
before the normal time of departure. This concession is given until the employee avails her self of Maternity Leave only. This may be granted from the beginning of the sixth month of pregnancy on submission of a request from the employee concerned together with a certificate from a Medical Officer to the affect that she has completed the 5th month of pregnancy.

Tha provisions of this Circular are effective from O1st October,1997 and will replace UGC Establishments Circular letter Nos.3/1985 of 22nd February 1985,33/1991 of 05th July 1991, 7/1992 of 05th March 1992, 10/1992 of 12th March 1992, 34/1992 of 02nd November 1992 and Commission Circular No.584 of 20th September 1993.

(Prof. S.Tilakaratna- Chairman )


  • Chairman/UGC
  • Vice-Chairman/UGC
  • Members of the UGC
  • Secretary/UGC
  • Deans of Faculties
  • Registrars of Universites
  • Financial Controller/UGC
  • Bursars of Universities
  • Librarians/SAL/AL of the Higher Educational Institutions/Institutes ;
  • Snr. Asst.Registrars/Asst.Registrars of HEIs/Campuses
  • Snr. Asst.Bursars/Asst.Bursars of HEIs/Campuses
  • Chief Internal Auditor/UGC
  • Govt. Audit Superintendents of Universities
  • Snr. Asst.Int. Auditors/Asst.Int.Auditors of HEIs
  • Secretaries of Trade Unions
  • Auditor-General

File No. UGC/HR/2/10/12