YOUAREHERE கொள்கை தாபனச் சுற்றறிக்கைகள் 2009 Establishment Circular Letter No. 09/2009

University Grants Commission - Sri Lanka

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Establishment Circular Letter No. 09/2009

13th November 2009

Vice Chancellors of Universities
Rectors of Campuses
Directors of Institutes


Foreign Travels through Public Funds

Further to the letter No. UGC/C/PS/07 of 03.04.2009 on the above matter.

The Commission at its 781st meeting held on 04.06.2009 considered the above matter and decided to allow Higher Educational Institutions/ Institutes to recommend only the most essential applications with adequate justifications for travels abroad through public funds in respect of the following categories.

1. Air passage for the following:

(a.) Lecturers (Probationary) and Senior Lecturers to proceed abroad to read for Masters Degree and Ph.D if it is a requirement for their confirmation and next promotion;

(b.) Sabbatical leave under the approved conditions according to circulars in force;

(c.) Training programmes offered through ERD and UGC approved agreements and MOUs ; and

(d.) Attending international conferences which are beneficial and useful for both the country and the individual concerned.

2. Incidental allowance ie. US$ 25 per day as per the provisions of prevailing Treasury Circulars.

3. Warm cloth allowance, where applicable.

Higher Educational Institutions/ Institutes are requested to take a note of the above decision and make arrangements for foreign travels through public funds with utmost care in order to minimize the utilization of such funds due to financial constraints faced by the Government.

(Prof. Gamini Samaranayake)


  1. Chairman’s Office/UGC
  2. Vice-Chairman/UGC
  3. Members of the UGC
  4. Secretary/UGC
  5. Deans of Faculties
  6. Registrars of Universities
  7. Financial Controller/UGC
  8. Bursars of Universities
  9. Librarians/ SAL/AL of the Higher Educational Institutions/ Institutes
  10. Deputy Registrars/ Snr.Asst.Registrars/ Asst.Registrars of Campuses/ Institutes
  11. Deputy Bursars/Snr.Asst.Bursars/Asst.Bursars of Campuses/Institutes
  12. Chief Internal Auditor/UGC
  13. Govt.Audit Superintendents of Universities
  14. Snr.Asst.Int.Auditors/ Asst.Int.Auditors of HEIs
  15. Secretaries of Trade Unions
  16. Auditor –General

File No: UGC/HR/6/2/7


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