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University Grants Commission - Sri Lanka

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Commission Circular No: 422

6th February, 1990.


Vice-Chancellors of Universities,
Directors of Institutes.



Your kind reference is drawn to Section 15 of the Universities Act No.16 of 1978, amended by Universities (Amendment) Act. No.7 of 1985, which sets out powers of the UGC.

In terms of Sections 5(4) and 3(5) of the Commission Circuler No.30 dated 3rd August, 1979, prior approval of the Commission is required : -

(a) for the appointment of a person to a post on a salary step above the initial of the salary scale attached to that post;

(b) for the payment to an employee of an allowance which has not had the prior approval of the old University or of the Commission .

The UGC at its meeting held on 09.01.90 decided to amend Sections 3(4) and 3(5) of the above mentioned Circular to read as follows : -

Section 3(4) : The salary payable to, and the date of Increment of a person appointed from a Government Department or a Corporaiton or from elsewhere should In future be determined in the manner set out in Commission Circular No.421 dated 5.2.1990 fine prior approval of the Commission is required only if the Higher Educational Institution/Institute intends to appoint a person on a higher step other than what has been specified in Circular No.421 dated 05.02.1990.

Section 3(5) : The Governing Authority of a Higher Educational Instituiton/Inatitute may pay an allowance/honorarium to an employee for a special task, provided -

(a) the work was carried out out side normal working hours ,
(b) The employee concerned has the skills required for the job,
(c) the work carried out by him/her is not considered as a part ofhis/her normal duties,
(d) he/she has not been paid from any other source for the same job, and
(e) the Higher Educaitonal Institution/Institute is satisfied that the payment is justifiable.

The above amendments will be effective from 01st January, 1990.


(Chairman )



  • Chairman/UGC
  • Vice-Chairman/UGC
  • Members of the UGC
  • Secretary/UGC
  • Deans of Fulculties
  • Registrars of Universites
  • financial Controller/UGC
  • Bursars of Universities
  • Librarians/SAL/AL of the Higher Educational Institutions/Institutes ;
  • Snr.Asst.Registrars/Asst.Registrars of HEIs /Campuses
  • Snr.Asst.Bursars/Asst.Bursars of HEI a/Campuses
  • Chief Internal Audi tor/UGC
  • Govt. Audit Superintendents of Universities
  • Snr.Asst.Int. Auditors/Asst.Int.Auditors of HEIs
  • Secretaries of Trade Unions
  • Auditor-General

File No: UGC/AC/3/1/3(b)